Company Secretarial Duties

There are important company secretarial duties that need to be dealt with throughout the year, from filing your annual confirmation statement to keeping details of your directors, shareholders and people with significant control up to date.

It can be easy to overlook these responsibilities, particularly when you are busy running your business.

That’s where we can help.

At Accountancy Solutions, we can take care of your company secretarial requirements, helping to make sure your company’s records are kept up to date and the necessary information is filed with Companies House on time.

Let us take care of Companies House

We use Inform Direct, a secure company secretarial platform, to manage our clients’ company records and filings.

This means we can manage changes efficiently and submit information to Companies House quickly, without relying on paper forms or you having to navigate the Companies House filing system yourself.

It also gives us a central place to keep track of your company’s statutory information and filing requirements.

Our company secretarial service can include:

• Confirmation statements – preparing and filing your annual confirmation statement with Companies House
• Director changes – dealing with appointments, resignations and changes to directors’ details
• People with Significant Control (PSC) – keeping your PSC information up to date and dealing with relevant filings
• Shareholder changes – updating shareholder information and dealing with changes to shareholdings
• Share capital changes – assisting with filings when shares are issued or your company’s share structure changes
• Registered office changes – updating Companies House when your registered office changes
• Company name changes – dealing with the necessary Companies House filings
• Registered email address – helping ensure your company’s registered email address is correctly recorded
• Changes to company details – dealing with other Companies House notifications as required
• Statutory records – helping you keep the information relating to your company properly maintained
• Companies House deadlines – helping you keep on top of important filing dates and requirements

Confirmation statements

Every limited company needs to file a confirmation statement with Companies House at least once every 12 months, even if nothing has changed.

The purpose is to confirm that the information Companies House holds about your company is correct and up to date.

We’ll take care of the process for you, checking the information we hold, identifying anything that needs updating and filing the confirmation statement.

This gives you one less annual deadline to remember.

Keeping your company information up to date

Company information can change during the year. You might appoint a new director, change your registered office, issue shares or have a change in your company’s PSC information.

These changes often need to be reported to Companies House within specific time limits.

Rather than leaving it all until your annual confirmation statement, we can deal with relevant changes as they happen.

Because we use Inform Direct, we can update your company records and submit filings electronically, helping changes get to Companies House quickly.

Companies House identity verification

Companies House requirements are changing, and identity verification is now an important part of keeping company records compliant.

Directors and people with significant control may need to verify their identity and provide their Companies House personal code as part of the new requirements.

We’ll keep you informed about what is required and help make sure the necessary information is dealt with as part of your company secretarial responsibilities.

Why use us?

One less thing for you to worry about

You started your company to run a business, not to spend your time navigating Companies House forms and filing deadlines.

We can take care of the administration for you, while keeping you informed when we need information or action from you.

Fast and secure online filing

Our use of Inform Direct means we can manage company information securely and submit filings electronically, making it much quicker to deal with changes than relying on traditional paper processes.

Part of your wider accountancy service

Your company secretarial requirements don’t exist in isolation.

Because we also look after your accounts, tax and other financial requirements, we already understand your business and can spot when a change may need to be reflected with Companies House.

A friendly team who know your business

You won’t be passed around a large corporate company. You’ll have a team who know you and your business and can help with the practical side of keeping your company compliant.

Don’t leave Companies House to chance

Keeping your company information accurate and filing the right information at the right time is an important part of running a limited company.

Let us take care of the paperwork and deadlines, so you can concentrate on running your business.

Need help with your company’s Companies House requirements?

Get in touch with Accountancy Solutions to find out how we can help.